At Pajunk Medical Systems we believe that success derives from both, high-quality and innovative products and excellent customer service. This position is an important role in ateam-oriented work environment within a family owned, German medical device company. This position is full-time and reports to the Director of Operations, but will handle administrative requests and queries from a variety of senior managers.
We are looking for a responsible Executive / Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.
JOB RESPONSIBILITIES:
Answer and direct phone calls to appropriate department
Organize and schedule appointments
Plan office meetings and take detailed minutes
Plan large group meetings, review event contracts, and other larger company events
Make travel and accommodation arrangements
Write and distribute email, correspondence memos, letters, faxes and forms
Create excel reports as needed for department heads
Assist and prepare scheduled reports and statistics
Develop and maintain a filing system, both electronic and physical
Update and maintain office policies and procedures
Manage office and facility suppliers and services
Order office supplies and research new deals and suppliers
Maintain contact lists
Organize and book meeting and convention space
Provide general support to visitors
Act as the point of contact among executives, employees, clients and other external partners
Liaise with executives and employees from all departments
Handle requests and queries from senior managers
Manage company fleet vehicles
Handles Sales Rep hospital credentialing program
Other tasks as assigned
QUALIFICATION / SKILLS:
Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Travel and event-booking experience
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative Assistant or Secretary will be a plus
Ability to interact with related departments in a fast-paced environment
We offer an outstanding team-oriented work environment with competitive pay and benefits.